LMPOA Transportation Report
May 4, 2011
Beaver Buggy Update
$2650 Grant from
the Richard & Jonne Markham Fund of the Yavapai County Community Foundation
to the Beaver Creek Adult Center for the operation of a wheelchair-lift van to
provide service to elderly and disabled residents from the Beaver Creek area.
1. How did the project work?
project has only been in operation for four months, it has been a welcomed
success and quickly become an invaluable service to the community. Due to unforeseen circumstances affecting
ADOT (Arizona Department of Transportation), the van arrived in December 2010,
rather than the pre-scheduled March 2010.
A core group of three drivers
completed the required Defensive Driving, First Aid, and Passenger Safety &
Assistance training in November and December, and two became certified as
trainers. Currently there are eight
qualified volunteer drivers. Area news articles,
presentations at local meetings and word-of-mouth has kept the van in service
the predicted mileage from service start which seems to indicate a need for an
additional van in the next two or three years.
2. Who was helped, how many, and where geographically?
seniors, disabled, and others in the Beaver Creek communities have been helped
almost daily since January 3, 2011, by having otherwise questionable or
unavailable transportation provided to medical and dental appointments,
shopping and post office trips, as well as a several trips for social purposes
in the Verde Valley towns and communities as well as Sedona, Flagstaff,
Prescott, and Phoenix. Total trip
equivalencies is 266.
3. Were there people who could have been helped
but were not? If so, why?
service is new and has been in operation for just four months. Due to safety requirements and state and
federal regulations, we consider operations to currently be at "soft
opening" stage while the organization assesses the effectiveness of
current checklists, training, and client satisfaction. That said, several times a week a new rider
calls or is referred for the Beaver Buggy transit service. Soon we will be able to reach out to our
unserved neighbors. To date, all service
requests have been met, even those with less than 48 hours notice.
4. What were the successes and failures and how
can we learn from this project?
successes of the project are: since
putting the van into service on January 3, 2011, we have served more than 63
people. The van has travelled more than
5,500 miles. Although the majority of
miles have been used to transport Beaver Creek residents to medical, dental, and
eye appointments, it has also taken them to art openings, dinner and other
social activities. The failures of the
project are: at this time we see no failures to the project. However, learning from and about this project
is ongoing. We are gaining new riders on
a regular basis and refining the scheduling as needed.
5. How did the project make a difference; what
changes occurred as a result?
primary difference in the community is that residents now have confidence that
their transportation needs will be met at the times required without hurting
their budgets. Our volunteer drivers
accommodate these needs by using their own vehicles when conflicts in
scheduling occur. Outpatient surgeries
have been accomplished without the stress of not knowing how transportation
would be provided. Pacemakers are
checked in a timely manner. Medical
appointments have been kept. Folks who
no longer drive after dark have been able to enjoy an occasional evening
out. People are meeting new friends in
like circumstances and getting more involved in the community. More smiles are visible!
6. What is the future programmatic and funding
strategy for this project, if applicable?
programmatic and funding strategy for this project is the application for
grants, seeking of partners and the continuation of requesting donations from
riders. We have applied for and been
granted our request for a VISTA worker, who will help us look for applicable
grants. We have been given help from
NACOG and look forward to that help continuing.
It was not anticipated that this project could be funded entirely by
rider donations, and this has been the case.
However, when possible, riders have been generous. Exploring new funding strategies is ongoing.
7. What was the final budget? Please
include a itemized financial breakdown of the expenses incurred – be specific.
these are start-up costs, gas prices fluctuate, and the van does not have a set
schedule but operates on call, a final budget is still preliminary. What we do know is that $188.16 per month is
the cost of insurance, and gas is running a little over $400 per
month--materials and labor for regular servicing are donated by a local
garage. Following is a breakdown of
expenses through May 2, 2011:
ADOT inspection 50.00
Training aids 105.00
Insurance set up and monthly costs 1,595.56
Extra keys 3.91
Seat-belt extenders 40.53
Windshield replacement 301.00
DBA filing fee 10.00
Total expenses $3,777.42
project publicity crediting YCCF with partial funding.
2009 an article was done in The Bugle, explaining the need for donations from
our community to match the grant from Yavapai County Community Fund. Another article was done at the time the
Beaver Buggy was received in December, 2010.
At an open house held for Beaver Buggy at the Beaver Creek Adult Center
in January, 2011 it was explained that the operating funds for the van were
being provided by the grant from YCCF and the community’s donations. Over the period of 2009 to 2011 we attended
many community meetings, including LMPOA, Women’s Civic Club, BCRC, Kiwanis and
various other homeowners’ associations in our area, to explain about the
funding for the van. Publicity,
including information about the YCCF matching grant, is ongoing.
9. What advice would you offer to help another
organization that is thinking about undertaking a similar project?
Preparing operational checklists, pre-planning
training, and visiting other organizations that provide similar services in
other locations are all necessary.
Knowing and having contact with your client base is essential. Taking
every opportunity to attend regional meetings, seminars, classes, and
presentations is extremely helpful in finding contacts for information and
advice. But most important is just to
form a committed group and get started.
you so very much to YCCF for making it possible for us to purchase the
insurance and fuel that the Beaver Creek Adult Center needed in order to put
the Beaver Buggy in operation. This
would not have happened without this wonderful grant.
Margaret Holt, Janet Aniol, Transportation Coordinators
Beaver Creek Adult
Center, Beaver Buggy Project